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Sr. Executive Assistant

Location: Redwood City, CA, USA

Notice

This position is no longer open.

Job Number: 23772

Position Title: Sr Executive Assistant

External Description:

Our Ideal Candidate

You are an articulate, assertive and detail-oriented Executive Assistant with the ability to exercise good judgment in setting priorities as well as managing multiple, sometimes competing, demands on your time. You are results driven with strong organizational and leadership skills. You demonstrate solid business acumen and an interest in understanding the big picture as well as managing the details and tasks you are responsible for. Moreover, you have a proven ability in building effective business relationships throughout all levels of an organization and can make decisions and handle difficult situations independently and diplomatically. You are a collaborative team player, exercise good judgment, demonstrate maturity, and know how to get things done—no matter the task—with grace and confidence.

You display great intellectual curiosity and a willingness to learn and understand the big picture while executing seamlessly on a more tactical level. You pride yourself on amplifying the brand of the executive you support and the broader organization and have the energy and maturity to effectively partner to the point that you can anticipate needs and think ahead. Most important, you understand the importance of discretion and confidentiality and will be governed accordingly.

Your Responsibilities

You will be responsible for controlling/maintaining incoming mail, heavy calendaring and complicated travel arrangements. Schedules are constantly changing at the last minute, so you must be flexible, adaptable, and able to multitask. You will serve as the central point of contact for the CRO and oversee operating practices and procedures to ensure that the organizations are running effectively. You are able to ensure accuracy, timeliness, consistency and seamless execution on behalf of the executives you support. Additional responsibilities include but are not limited to the following:

•Serving as point of contact for the daily business of the executive you support and/or others as appropriate
•Managing the priorities of the executive and his contacts, including heavy calendaring and scheduling demands
•Obtaining briefing materials and research from relevant parties to ensure that the executive is fully prepared for meetings
•Coordinating complicated domestic and international travel with the ability to execute last minute changes
•Participating in staff meetings; planning offsite meetings, all-hands and team events; coordinating all logistics; managing communications; tracking action items and key issues
•Managing routine operations processes including Finance, HR and Travel approvals
•Reviewing incoming mail and screening telephone calls; handling independently as appropriate

Qualifications
•8 or more years of relevant professional experience, preferably in a fast-paced high-tech environment, with record of proven stability at top tier companies

•Self-starter and high energy individual who works with little or no supervision

•Confident and able to interact with senior executives as well as all levels of the organization

Positive and approachable personality

•Team player with exceptional organization and communication skills

•Ability to balance multiple priorities with an appropriate sense of urgency

•Drive for results, precision and excellence

•Exceptional attention to detail (follow-through), accuracy and commitment to customer satisfaction

•High degree of discretion and confidentiality

•Strong MS Office skills (Outlook, Word, PowerPoint, Excel)

•Undergraduate degree preferred

Informatica offers a competitive compensation package that includes base salary, medical, retirement, flexible time off and more. Our generous benefits vary depending on your geographic work location. It’s an exciting time to work at Informatica. You can learn more about our company, and our products and services at www.informatica.com.  

 

City: Redwood City

State: California

Seniority Level: Mid-Senior Level

Alternative Location(s) :

Community / Marketing Title: Sr. Executive Assistant

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EEO Employer Verbiage:

At Informatica we know diversity drives innovation. We are proud to be an Equal Opportunity Employer dedicated to maintaining a work environment free from discrimination, one where all employees are treated with dignity and respect. All qualified applicants will receive consideration for employment without regard to race, color, gender, sex, sexual orientation, marital status, religion, age, disability, gender identity, veteran status or any other characteristic protected by applicable law and Informatica policy.

Travel Requirement: Limited

Location_formattedLocationLong: Redwood City, California US

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