Office Coordinator

Job Number: 26500

Position Title: Office Manager

External Description:

• The Facilities Coordinator will provide support for local and remote locations with a high level of professionalism and organization.  The role is dedicated to the importance of integrity, accountability and to building effective business relationships.

  Our Ideal Candidate

  You are a detail-oriented coordinator who offers the highest level of customer service.  You approach this role with a positive attitude, provide excellent customer support for our world class teams and shape the very best workplace for Informatica. You have a strong work ethic, a sense of curiosity and critical thinking skills that enable you to identify, troubleshoot and address potential issues within the workspace, you naturally want to help people and you positive can do attitude inspire people. 

  Essential Duties and Responsibilities:

  • Manage facilities related tickets for all assigned sites with the highest level of customer service, follow up with customer to ensure expectations were met
  • Coordinate and manage maintenance on equipment as requested including copy machines, kitchen appliances, furniture, etc. Follow up with vendor and customer to ensure issues are resolved
  • Support site events by scheduling conference rooms and coordinating catering as needed
  • Place orders for office supplies, kitchen consumables and supplies, etc.; issue purchase orders and process receipts in procurement system
  • Coordinate desk assignments for new hires with local management; ensure access cards are issued
  • Serve as liaison with property management and security personnel in remote sites
  • Document and organize office operations and procedures, ensuring consistency across sites. Identify opportunities for improvement
  • Perform other duties as assigned
  • Consistent regular attendance at work

  Knowledge and Requirements

  • Excellent verbal and written communication skills
  • Highly versatile facilities management professional with experience in fast-paced corporate and entrepreneurial environment
  • Expert in implementing successful event planning, general administrative processes and internal procedures
  • Natural ability to foster instant rapport and credibility with all organizational levels, solve problems and make sound decisions using good judgment, tact and sensitivity
  • Strong analytical, organizational and technical proficiency
  • Ability to prioritize, multi-task, and perform effectively under pressure
  • Knowledge of Microsoft Suite
  • Ability to learn new types of software and web-based programs
  • 10% travel to remote offices

  Education and Experience Requirements

  • High school diploma or equivalent, additional certifications a plus
  • 3 – 5 years’ Facilities related experience in a corporate environment

City: Austin

State:

Seniority Level: Entry Level

Alternative Location(s) :

Community / Marketing Title: Office Coordinator

Remote LinkedIn Hashtag:

LinkedIN Hashtag:

Company Profile:

EEO Employer Verbiage:

At Informatica we know diversity drives innovation. We are proud to be an Equal Opportunity Employer dedicated to maintaining a work environment free from discrimination, one where all employees are treated with dignity and respect. All qualified applicants will receive consideration for employment without regard to race, color, gender, sex, sexual orientation, marital status, religion, age, disability, gender identity, veteran status or any other characteristic protected by applicable law and Informatica policy.

Travel Requirement: Limited

Location_formattedLocationLong: Austin, Texas US