Senior Executive Assistant

Job Number: 25829

Position Title: Sr Executive Assistant

External Description:

The Senior Executive Assistant provides primary support to the SVP, Informatica Professional Services and other executives as designated. This role requires in-depth knowledge of company operations, policies, and procedures to proactively handle details of a highly confidential and critical nature. The individual is the central point of contact to oversee operating practices and procedures to ensure the organization is running effectively.  This position will be located in the Chicago, IL office.

Essential Duties & Responsibilities

• Manages all staff & departmental meetings including quarterly all-hands & off-sites, including heavy calendaring and scheduling needs.
• Coordinates complicated, domestic and international, travel arrangements including agendas, flights & hotel details.
• Plans, organizes and co-ordinates departmental functions & special events.
• Tracks expense reports & budgetary requirements.
• Assists with the operational aspects of the business such as reporting and analysis.
• Controls and maintains incoming mail.
• Collects and prepares information for use in discussions/meetings of executive staff and outside individuals.
• Prepares presentation materials for board of director meetings.
• Makes high level contacts of a sensitive nature inside and outside the company.
• Travel to organizational events is necessary, up to 25%.

Knowledge & Requirements

• Flexible, adaptable, and able to multi-task.
• Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors.
• Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
• Strong user of Microsoft Office software suite.
• Works with little or no supervision.
• Exceptional attention to detail (follow-through), accuracy and commitment to customer satisfaction.
• Positive and approachable personality.
• Results orientated.
• Demonstrated ability to effectively prioritize work.
• Demonstrated ability to exercise absolute discretion and maintain confidentiality.
• Highly motivated and able to work well independently or as part of a team.
• Ability to work in a high pressure fast paced environment.
• Ability to multi-task and prioritize work, strong time management skills.

Education & Experience Requirements

• Bachelor’s degree or equivalent educational background is preferred
• 5+ years experience as an Administrative/Executive Assistant 
• Professional certification or equivalent experience working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignitaries.

City: Chicago

State: Illinois

Seniority Level: Mid-Senior Level

Alternative Location(s) :

Community / Marketing Title: Senior Executive Assistant

Remote LinkedIn Hashtag:

LinkedIN Hashtag: LI-JL1

Company Profile:

EEO Employer Verbiage:

At Informatica we know diversity drives innovation. We are proud to be an Equal Opportunity Employer dedicated to maintaining a work environment free from discrimination, one where all employees are treated with dignity and respect. All qualified applicants will receive consideration for employment without regard to race, color, gender, sex, sexual orientation, marital status, religion, age, disability, gender identity, veteran status or any other characteristic protected by applicable law and Informatica policy.

Travel Requirement: Up to 25%

Location_formattedLocationLong: Chicago, Illinois US