Our Company

Informatica Corporation is the world’s number one independent provider of data integration software. Organizations around the world gain a competitive advantage in today’s global information economy with timely, relevant and trustworthy data for their top business imperatives. More than 4,350 enterprises worldwide rely on Informatica to access, integrate and trust their information assets held in the traditional enterprise, off premise and in the Cloud.

Your Opportunity

You will provide support that requires initiative, creativity, and a high level of professionalism and organization. This role is dedicated to the importance of integrity, accountability and to building effective business relationships to contribute to Informatica’s growth. 

Our Ideal Candidate

We are looking for an articulate, assertive and detail-oriented Receptionist/Office Manager substitute. Candidate must have good organizational skills with the ability to prioritize effectively. Ideally you will approach this role with a ‘no job is too small’ attitude and be able to provide support as needed.  

Your Responsibilities

The Receptionist/Office Manager substitute will be responsible for entering guests into our visitor system, setting up meetings, coordinating catering, and greeting all visitors. This professional assistant understands what it takes to keep a busy office running efficiently and supporting the teams in training and meetings. Additional responsibilities include but are not limited to the following:

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Directs visitors by maintaining employee and department directories; giving instructions.
• Maintains security by following procedures; monitoring logbook; issuing visitor badges.

• Logging visitor with building security office
• Manage all incoming and outgoing post, distribution of mail, organise couriers and taxi’s
• Management of office meeting room bookings.
• Manage the day-to-day administration of the office, and maintain office records.
• Manage health & safety procedures and processes on behalf of HR, arranging first aid and fire safety training for staff.
• Assist management with logistics of office events such as partner days, internal training, and other large meetings.
• Management of purchasing process, raising office purchase orders and keying receipts, Reception mail box and communicating with vendors.
• Develop and maintain strong working relationships with the subtenant and manage issues and needs.
• Assisting staff with business visa applications
• Ownership of reception processes including keeping the reception manual and phone list up-to-date
• Ensuring the boardroom and guest lounge is always clean and presentable

Your Qualifications

• 3+ years of experience of comparable work experience, preferably in a fast-paced high-tech environment with proven stability at top tier companies
• Self-starter, high energy individual who works with little or no supervision
• Positive and approachable personality
• Team player with exceptional organization and communication skills
• Ability to balance multiple priorities with an appropriate sense of urgency and have a drive for results
• Exceptional attention to detail (follow-through), accuracy and commitment to customer satisfaction
• Due to the international nature of our business, the position requires a good command of written and spoken English.
• Strong MS Office skills (Outlook, Word, PowerPoint, Excel)
• Undergraduate degree preferred.